President
- To act as the official, public representative of AASA;
- To call, coordinate executive functions;
- To implement, organize, and inform organizational meeting times and agendas in the proper manner;
- To organize and facilitate the officer retreat during the summer;
- To work directly with and supervise the Secretary, Historian, and Treasurer;
- To delegate responsibilities to officers in a clear and coordinated fashion;
- To oversee and help implement all weekly events, as well as the Asian American Awareness Week and High School Conference;
- To coordinate and implement the Asian American Graduation Ceremony;
- To organize the recruitment of new officers;
- To aid in the selection of officers;
- To meet with the Association’s advisor as needed;
- To be responsible for the management and appropriation of the funds and budget of the Association;
- To initiate and implement the policies determined by the Association;
- Make room reservations;
- To supervise the officer team;
External Vice President
- To carry out and complete the responsibilities delegated by the President;
- To meet regularly with the president and the Internal vice president;
- To serve as a liaison between AASA and other student organizations on campus and the community;
- To find opportunities for AASA to take part in campus events, seek for possible event occurrences for high visibility;
- To supervise the Director of Service, Director of Conference, and Marketing;
- Deliberate hearings in which officer’s responsibilities are questioned;
- To address, discuss, confront issues concerned with the Association and its members with the campus community and abroad;
- To substitute for the President whenever necessary, specifically during situations in which the President is unable to fulfill certain responsibilities pertaining to public relations;
- To help supervise the officers in their various functions;
- Collaborate with the Internal Vice President and interested officer on fundraising efforts and events;
- To oversee the organization and implementation of Asian American Awareness Week;
- Make room reservations;
- To oversee the organization and implementation of Asian American High School Conference;
Internal Vice President
- To carry out and complete the responsibilities delegated by the President;
- To meet regularly with the president and the External vice president;
- To maintain an open, constructive, and cooperative environment among the officers;
- To hold officers accountable to fulfilling their duties, and providing support where necessary;
- To address officer concerns and outside responsibilities that may impact their performance as AASA officers;
- Deliberate hearings in which officer’s responsibilities are questioned;
- To oversee and manage the delegation of AASA “Communities” if chosen to do so;
- To oversee recruitment, retention, and member relations within the organization;
- To supervise the Director of Activities, the Director of Fundraising, and Graphic Design;
- To oversee the organization and implementation of Asian American Awareness Week;
- To help supervise the officers in their various functions;
- Make room reservations;
- Collaborate with the External Vice President and interested officers to carry out and implement fundraising efforts and events;
Secretary
- To keep a written, accurate, updated account of all proceedings and decisions taken by the Association during meetings;
- To record all voting procedures and motions occurring during the meetings;
- To serve as a liaison between the officers and all members by organizing and disseminating weekly any information to all members of the Association concerning news, scholarships, opportunities, and events;
- To advertise all activities, projects, events, and programs that are prepared, coordinated, and sponsored by the Association by creatively constructing flyers that will engage the readers to events in collaboration with the Historian;
- To post and distribute flyers around campus as well as delegating responsibilities to other AASA officers and members to assist in getting the information out;
- To prepare meeting summaries to be distributed via email;
- To be responsible to find a proxy to fill the vacancy and task of the secretary should the secretary be unable to attend the meeting;
- To update and maintain ASUU list-serve, Official AASA email, notice boards in CESB and other mailing lists including but not limited to Mailchimp;
- To be supervised by the President;
Treasurer
- To manage all the Association’s financial matters including, but not limited to, deposits, bills, and financial requests;
- To submit the Budget Requests through ASUU;
- To keep accounts for all of AASA’s spending;
- To organize, track and submit all expenses and accounts, including but not limited to, bank account, Venmo, and PayPal;
- To seek potential sponsors for AASA with written proposal letters;
- To coordinate with the Director of Fundraising as needed;
- To be supervised by the President;
Historian
- To attend all meetings and events;
- To consistently document all AASA meetings, events, and functions through photography and other media as appropriate;
- To actively collect various memorabilia relevant to AASA throughout the year including, but not limited to, news articles, event flyers, invitations, official letter, programs, and photographs and compile this into a complete scrapbook to be presented to the Association at least two weeks before the end of the academic year;
- To update and maintain weekly AASA’s website, Discord, Campus Connect, displays, and respond to feedback from members on these sources of information;
- To utilize and maintain the security of the website account information such as passwords that must be held confidential amongst the Historian and the Executive
- Board;
- To work with Marketing by gathering photos to post on social media;
- To be supervised by the President;
Social Media Coordinator (Previously Marketing)
- To attend all meetings and events;
- To consistently update and maintain AASA’s social media accounts including, but not limited to, Facebook, Instagram, Groupme, and Linktree;
- To advertise all activities, projects, events, and programs through social media accounts including, but not limited to, Facebook, Instagram, Groupme, and Linktree;
- To monitor feedback on AASA’s social media accounts
- To utilize and maintain the security of AASA’s social media account information such as passwords that must be held confidential amongst Marketing and the Executive Board;
- To work with the Historian and Graphic Designer on the materials to post on social media;
- To be supervised by the External Vice President;
Graphic Designer
- To attend all meetings and events and reach out monthly to an assigned set of members;
- To create posters and flyers for all of the Association’s activities, projects, events, and programs in a timely manner including but not limited to:
- AASA recruitment poster
- AASA recruitment fliers
- High School Conference Poster
- Asian American Awareness Week Poster
- Social Media posts/marketing
- AASA recruitment banners
- AASA T-shirt designs
- AASA recruitment poster
- To create or modify the Association logo as determined by the President;
- To design the Association’s t-shirts;
- To work with Marketing and Historian when designing social media posts to post and other related materials;
- To be supervised by the Internal Vice President;
Director of Activities
- To attend all meetings and events;
- To reach out to an assigned set of members monthly;
- To gather ideas for social activities;
- Create opportunities to engage members in both on-campus and off-campus events;
- To organize, coordinate, participate in all AASA social activities for new and existing members;
- To set a date, reserve room if applicable, and hold social activities at least once a month;
- To help clean after every activity;
- To be supervised by the Internal Vice President;
Director of Conference
- To attend all meetings and events;
- To plan, prepare, coordinate functions, and supervise the Asian American High School Conference;
- To establish a theme and develop a day full of activities and events;
- To contact venues, facilitators, speakers, and performers for the program;
- To coordinate outreach and promotional materials and opportunities;
- To update the Association on the progress of event planning;
- To delegate tasks as necessary to the officer team to complete planning and organization for the event;
- To establish a committee if seen as necessary.
- To be supervised by the External Vice President;
Director of service
- To attend all meetings and events;
- To plan all service projects a month in advance;
- To recruit volunteers for service projects;
- To organize, coordinate, participate in all AASA service events for new and existing members;
- To set a date, reserve room if applicable, and host service events at least once a month;
- To develop ongoing partnerships with organizations to provide continuing service;
- To organize any additional service project opportunities for members;
- To be supervised by the External Vice President;
Director of fundraising
- To attend all meetings and events;
- To gather ideas for fundraising events/activities;
- To organize and implement at least three (3) fundraising events/activities;
- To seek potential sponsors for AASA with proposal letters;
- To delegate responsibilities to members to network with specific companies for sponsorship;
- To notify the executive board of updates regarding fundraising;
- To be supervised by the Internal Vice President;
